Internal regulatory documents

Automate, structure, and manage
access to internal documents

Easy familiarization

Sign internal regulatory documents in 1 day instead of 7 days

Quick search

Find the required document from the list of internal regulatory documents in a few seconds

Advantages of the internal
regulatory documents process

Included in AI Platform

Employees use only up-to-date internal documents

No more emailing documents. Responsible specialists can easily maintain document relevance, and employees can find the required version in just a few clicks.

Fast approval and publication of documents

The entire document workflow, from creation to approval and publication, is done electronically. No need to print documents or collect scattered comments from each department.

Categorization of internal documents

Convenient document viewing by multiple categories:
- By processes
- By structural departments
- By document type
- Top 10 most-viewed internal documents

Employee certification on internal document knowledge

The workspace displays a list of available tests and their results. Users can download reports and certificates upon successful completion.

Familiarization with internal documents using a digital signature

Employees confirm their familiarization with documents using a legally valid digital signature. Signing indicates that the employee is responsible for complying with all internal documents.

Document search takes little time

Document search is available via the quick search field or through specific fields in the advanced search.

Simplification of the onboarding process for new employees

Automate familiarization with internal documents. The HR department’s work becomes easier, and employees begin their duties only after studying internal regulations.

Automatic document signing launch

Need to renew document signatures annually or quarterly? You can configure the familiarization process with the required frequency.

Access control

Confidential information remains protected. System users see only the information accessible to them according to their access level.

Example of AI Platform interface

Uniqueness of our solution

Full automation

No more tracking paper documents, emailing duplicates, or waiting for employees to sign documents in the office.

Quick employee adaptation

A new employee automatically receives all necessary documents for review after being added to the company structure.

Document organization

You set the document's validity period. After expiration, the document automatically becomes inactive until updated.

Additional features
of the system

Check the reliability of counterparties

Sending to unregistered users

Integration with Zoom

Notifications about new documents in Telegram

AI.Sulu Rating

Integration with Documentolog Market

Integration with the Paragraf IS

Government services in the system

Progress tracking

Feed

Educational cards

Documentolog Office

Documentolog Academy

Check the reliability of counterparties

Before interacting and signing contracts, you can check information about the counterparty and assess the safety of collaboration with them.

Sending to unregistered users

If your counterparty does not work with electronic documents or uses another ECM, you can send them a signed document via Email/SMS

Integration with Zoom

Create free Zoom conferences directly in the Documentolog system with just one click. No registration, sending invitations or other additional actions required

Notifications about new documents in Telegram

In Documentolog, you can configure a special chatbot that will send notifications to your messenger when a document requests an action: signing, approval, review, etc. You won't miss important events for sure.

AI.Sulu Rating

The functionality assesses the efficiency of company employees based on the time they spend on processing work documents.

Integration with Documentolog Market

You can receive services from our partners for free and also offer your services and provide interaction with counterparties in electronic legally significant format.

Integration with the Paragraf IS

Documentolog users can view the latest financial news, as well as all necessary laws and regulations,published in the Paragraf IS, directly in Documentolog interface.

Government services in the system

All Documentolog users have the opportunity to receive Egov services for free directly in the system interface.

Progress tracking

By sending a document in electronic form, you can track the progress of execution on the recipient's side: track information about the assigned executor, their contact information, document receipt and registration date, and more.

Feed

Functionality for publishing important news of your company and communicating with employees in the Documentolog system

Educational cards

Functionality for learning foreign languages via pop-up flashcards will allow you to spend time productively in the system

Documentolog Office

Create, edit, make edits during document approval and store document attachments directly in the system without the need to purchase and install office applications on your computer

Documentolog Academy

An online school specially designed for self-study of how to work in the Documentolog system

Pricing Plans

For Individual Entrepreneurs & Small Companies

Start

Sign contracts and send documents
to any counterparty

Free

Included in the Start plan:

Send up to 5 documents per month for free

Unlimited receipt of
incoming documents

Inclusion in the Unified
Counterparty Directory

Verify document authenticity
on ezSigner

Start Plus+ Plan:
For more than 2 users
or sending over 5 documents per month
50,000 ₸ / year

Document exchange with government agencies
is not available in this plan

For Small and Medium Businesses

Business

A turnkey system for full automation of external correspondence with counterparties

From 373,500 ₸ per year

For 15 users

Includes everything from the Start plan, plus:

Internal document management

Work completion reports & invoices

Service listing on Documentolog Market

Employment contracts

API for CRM and other IT systems

Integration with 1C Accounting and Enbek.kz

Document exchange with government agencies

For Medium and Large Businesses

AI Platform

A BPM platform with AI-powered automation

From 1,843,890 ₸ per year

For 25+ users

Includes everything from the Business plan, plus:

HR document management (HRM)

Financial document management

Meeting and planning management

Custom templates and document workflows

Contract Lifecycle Management (CLM)

Automation for collegial bodies

AI Assistant

Information Security of Documentolog products

Our products ensure the integrity and confidentiality of data through advanced information security technologies.

Recording all user actions

All document operations are logged in the system without the ability to delete any logs/records

Two-factor authentication

When user logs in the system from a new device, the system requires an access code via Email/SMS to protect the account

Use of SSL encryption protocol

Data between users is transmitted in an encrypted form and is not accessible to third parties

Confidentiality of EDS and passwords

To sign a document, an EDS path and password are required on your computer. No information about your EDS is stored on Documentolog side.

Document access control

Documents are protected from unauthorised access through settings and division on users and groups

Automatic backup

Data backup is performed regularly and backup is stored in three different data centers in encrypted form

Compliance with information security standards

The system has certificates of compliance with the requirements established in the ST RK ISO-15408-3-2017 for evaluation trust level of 4

SIEM

SIEM is event analysis and monitoring system that collects and analyzes logs from all instances, preventing the risks of external DDoS attacks and system intrusion.

Need more functionality?

Our team of developers can automate any custom
business processes and configure Documentolog system
to meet your requirements.