Meeting of Collegial Bodies

Full automation of the process from the moment
the issue is raised to the decision-making stage

Simple and transparent process

Submitting an issue for review in electronic format is twice as fast

Fast decision-making

Voting without being tied to a workplace using an electronic signature

Collegial bodies process capabilities

Included in AI Platform

Raising
an Issue

The initiator submits an issue to the collegial body, attaching an explanatory note with a draft of the proposed decision. The initiator also has the option to specify task points for executors.

Approval
of the Issue

When submitting an issue, the initiator specifies the approval route and the signatory. Employees can either choose the approval route themselves or follow a fixed list of approvers and signatories.

Meeting
Planning

The secretary of the Collegial Management Body can submit only approved and signed issues for inclusion in the meeting agenda. The secretary can also determine the order of discussion.

Configured
Voting Mechanism

Once the meeting starts, each issue, along with its explanatory note and proposed decision, is sent to participants for voting using an electronic signature. Voting is conducted electronically within the Documentolog system. Voting options: 'For', 'Against', 'Abstained'.

Preparation of
Protocols and Extracts

Based on the voting results, an extract for each issue and the meeting protocol are generated automatically. All decisions made during the meeting are recorded in the protocol, which is signed by the secretary and participants.

Monitoring the
Implementation of Decisions

Tasks based on the protocol are automatically assigned to each executor. The process is completed once all assigned tasks are fulfilled. The monitoring of protocol tasks is configured according to the customer's requirements.

Example of AI Platform interface

Uniqueness of our solution

Full automation

The system automatically triggers a sequence of events according to the configured order.

Mobility

Decision-making and voting with a digital signature can be done from a mobile phone by all participants, without being tied to a workplace.

Customization

Ability to create custom committees. Complete process adaptation to the company's needs.

Additional features
of the system

Check the reliability of counterparties

Sending to unregistered users

Integration with Zoom

Notifications about new documents in Telegram

AI.Sulu Rating

Integration with Documentolog Market

Integration with the Paragraf IS

Government services in the system

Progress tracking

Feed

Educational cards

Documentolog Office

Documentolog Academy

Check the reliability of counterparties

Before interacting and signing contracts, you can check information about the counterparty and assess the safety of collaboration with them.

Sending to unregistered users

If your counterparty does not work with electronic documents or uses another ECM, you can send them a signed document via Email/SMS

Integration with Zoom

Create free Zoom conferences directly in the Documentolog system with just one click. No registration, sending invitations or other additional actions required

Notifications about new documents in Telegram

In Documentolog, you can configure a special chatbot that will send notifications to your messenger when a document requests an action: signing, approval, review, etc. You won't miss important events for sure.

AI.Sulu Rating

The functionality assesses the efficiency of company employees based on the time they spend on processing work documents.

Integration with Documentolog Market

You can receive services from our partners for free and also offer your services and provide interaction with counterparties in electronic legally significant format.

Integration with the Paragraf IS

Documentolog users can view the latest financial news, as well as all necessary laws and regulations,published in the Paragraf IS, directly in Documentolog interface.

Government services in the system

All Documentolog users have the opportunity to receive Egov services for free directly in the system interface.

Progress tracking

By sending a document in electronic form, you can track the progress of execution on the recipient's side: track information about the assigned executor, their contact information, document receipt and registration date, and more.

Feed

Functionality for publishing important news of your company and communicating with employees in the Documentolog system

Educational cards

Functionality for learning foreign languages via pop-up flashcards will allow you to spend time productively in the system

Documentolog Office

Create, edit, make edits during document approval and store document attachments directly in the system without the need to purchase and install office applications on your computer

Documentolog Academy

An online school specially designed for self-study of how to work in the Documentolog system

Pricing Plans

For Individual Entrepreneurs & Small Companies

Start

Sign contracts and send documents
to any counterparty

Free

Included in the Start plan:

Send up to 5 documents per month for free

Unlimited receipt of
incoming documents

Inclusion in the Unified
Counterparty Directory

Verify document authenticity
on ezSigner

Start Plus+ Plan:
For more than 2 users
or sending over 5 documents per month
50,000 ₸ / year

Document exchange with government agencies
is not available in this plan

For Small and Medium Businesses

Business

A turnkey system for full automation of external correspondence with counterparties

From 373,500 ₸ per year

For 15 users

Includes everything from the Start plan, plus:

Internal document management

Work completion reports & invoices

Service listing on Documentolog Market

Employment contracts

API for CRM and other IT systems

Integration with 1C Accounting and Enbek.kz

Document exchange with government agencies

For Medium and Large Businesses

AI Platform

A BPM platform with AI-powered automation

From 1,843,890 ₸ per year

For 25+ users

Includes everything from the Business plan, plus:

HR document management (HRM)

Financial document management

Meeting and planning management

Custom templates and document workflows

Contract Lifecycle Management (CLM)

Automation for collegial bodies

AI Assistant

Information Security of Documentolog products

Our products ensure the integrity and confidentiality of data through advanced information security technologies.

Recording all user actions

All document operations are logged in the system without the ability to delete any logs/records

Two-factor authentication

When user logs in the system from a new device, the system requires an access code via Email/SMS to protect the account

Use of SSL encryption protocol

Data between users is transmitted in an encrypted form and is not accessible to third parties

Confidentiality of EDS and passwords

To sign a document, an EDS path and password are required on your computer. No information about your EDS is stored on Documentolog side.

Document access control

Documents are protected from unauthorised access through settings and division on users and groups

Automatic backup

Data backup is performed regularly and backup is stored in three different data centers in encrypted form

Compliance with information security standards

The system has certificates of compliance with the requirements established in the ST RK ISO-15408-3-2017 for evaluation trust level of 4

SIEM

SIEM is event analysis and monitoring system that collects and analyzes logs from all instances, preventing the risks of external DDoS attacks and system intrusion.

Need more functionality?

Our team of developers can automate any custom
business processes and configure Documentolog system
to meet your requirements.