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Meetings of Collegial Bodies
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Documentolog Platform
Meetings of Collegial
Governing Bodies
Full automation of the process from raising a topic
to making a final decision
Raising agenda items
Quick voting
Automatic protocol creation
Assignment tracking
How does the work of
Collegial Bodies meetings change with Documentolog?
Collegial Bodies meetings change with Documentolog?
Comparison
Documentolog
Platform
Paper-Based
Document Management
Submitting Issues for Consideration
2x faster
Issues are submitted
in advance by departments and stored
in the system for quick access
Manually
The secretary collects issues
manually, which leads to errors
Meeting Planning
up to 30 minutes
The secretary starts the meeting and attaches all submitted issues for review
1–2 days
The secretary collects signatures
on paper, materials often arrive
late
Voting
Online in 2 minutes
in real time
Online signing with digital signature
from anywhere in the world
Physical presence
or via mail
Voters must be present in person or
vote by mail, which is
illegitimate
Protocol Preparation
Instant
The system automatically generates the protocol and
sends it for signing
1–2 days
The secretary prepares the protocol
manually, which can cause mistakes
Issuing Extracts
Online
The system generates an extract
for each issue
Manually
The secretary prepares
extracts manually and collects
signatures from participants
Convenient Document Storage
Yes
All meetings and decisions
are stored in the archive
No
Documents are stored in paper
folders with limited access
Monitoring Execution of Adopted Decisions
Transparent
Execution of tasks is tracked online in the system
Non-transparent
Hard to monitor implementation of
decisions – status must be requested
from executors
Comparison
Documentolog
Platform
Paper-Based
Document Management
Submitting Issues for Consideration
2x faster
Issues are submittedin advance by departments and stored
in the system for quick access
Manually
The secretary collects issuesmanually, which leads to errors
Meeting Planning
up to 30 minutes
The secretary starts the meeting and attaches all submitted issues for review1–2 days
The secretary collects signatureson paper, materials often arrive
late
Voting
Online in 2 minutes
in real time
from anywhere in the world
Physical presence
or via mail
vote by mail, which is
illegitimate
Protocol Preparation
Instant
The system automatically generates the protocol andsends it for signing
1–2 days
The secretary prepares the protocolmanually, which can cause mistakes
Issuing Extracts
Online
The system generates an extractfor each issue
Manually
The secretary preparesextracts manually and collects
signatures from participants
Convenient Document Storage
Yes
All meetings and decisionsare stored in the archive
No
Documents are stored in paperfolders with limited access
Monitoring Execution of Adopted Decisions
Transparent
Execution of tasks is tracked online in the systemNon-transparent
Hard to monitor implementation ofdecisions – status must be requested
from executors
Why choose the Documentolog AI Platform
for automating meetings of collegial management bodies?
for automating meetings of collegial management bodies?
Automation of manual work
Submitting issues for review, planning meetings, and executing tasks is twice as fast
Process transparency
Voting is conducted legally using digital signatures, and the execution status of decisions is available in the system
Fast decision-making
Voting is accessible without being tied to the workplace
Convenient document storage
Documents are never lost, and every participant has quick access
Customized configuration
Full adaptation of the process to the company’s specific needs
Documentolog AI Platform
Meeting processof collegial governance bodies
Issue Approval
Meeting Scheduling
Voting Process
Protocol and Extract Documentation
Issue Approval
The initiator specifies the approval route and the signatory for the issue
Meeting Scheduling
The meeting secretary submits only approved and signed issues for inclusion in the meeting agenda
Voting Process
Once the meeting starts, each issue is sent for voting to participants. Voting is conducted electronically within the Documentolog system using digital signatures
Protocol and Extract Documentation
Based on the voting results, the system automatically generates an extract for each issue and a meeting protocol. The protocol is signed by the secretary and meeting participants
Issue Approval
The initiator specifies the approval route and the signatory for the issue
Meeting Scheduling
The meeting secretary submits only approved and signed issues for inclusion in the meeting agenda
Voting Process
Once the meeting starts, each issue is sent for voting to participants. Voting is conducted electronically within the Documentolog system using digital signatures
Protocol and Extract Documentation
Based on the voting results, the system automatically generates an extract for each issue and a meeting protocol. The protocol is signed by the secretary and meeting participants
Adapt the platform
to your business needs
Custom
routes and templates
Custom
processes
Integration with any
systems
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business process builder
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you in your work?
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