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Documentolog Platform

Meetings of Collegial

Governing Bodies

Full automation of the process from raising a topic
to making a final decision

Raising agenda items

Quick voting

Automatic protocol creation

Assignment tracking

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How does the work of
Collegial Bodies meetings change with Documentolog?

Comparison

Documentolog
Platform

Paper-Based
Document Management

Submitting Issues for Consideration

2x faster

Issues are submitted
in advance by departments and stored
in the system for quick access

Manually

The secretary collects issues
manually, which leads to errors

Meeting Planning

up to 30 minutes

The secretary starts the meeting and attaches all submitted issues for review

1–2 days

The secretary collects signatures
on paper, materials often arrive
late

Voting

Online in 2 minutes
in real time

Online signing with digital signature
from anywhere in the world

Physical presence
or via mail

Voters must be present in person or
vote by mail, which is
illegitimate

Protocol Preparation

Instant

The system automatically generates the protocol and
sends it for signing

1–2 days

The secretary prepares the protocol
manually, which can cause mistakes

Issuing Extracts

Online

The system generates an extract
for each issue

Manually

The secretary prepares
extracts manually and collects
signatures from participants

Convenient Document Storage

Yes

All meetings and decisions
are stored in the archive

No

Documents are stored in paper
folders with limited access

Monitoring Execution of Adopted Decisions

Transparent

Execution of tasks is tracked online in the system

Non-transparent

Hard to monitor implementation of
decisions – status must be requested
from executors

Comparison

Documentolog
Platform

Paper-Based
Document Management

Submitting Issues for Consideration

2x faster

Issues are submitted
in advance by departments and stored
in the system for quick access

Manually

The secretary collects issues
manually, which leads to errors

Meeting Planning

up to 30 minutes

The secretary starts the meeting and attaches all submitted issues for review

1–2 days

The secretary collects signatures
on paper, materials often arrive
late

Voting

Online in 2 minutes
in real time

Online signing with digital signature
from anywhere in the world

Physical presence
or via mail

Voters must be present in person or
vote by mail, which is
illegitimate

Protocol Preparation

Instant

The system automatically generates the protocol and
sends it for signing

1–2 days

The secretary prepares the protocol
manually, which can cause mistakes

Issuing Extracts

Online

The system generates an extract
for each issue

Manually

The secretary prepares
extracts manually and collects
signatures from participants

Convenient Document Storage

Yes

All meetings and decisions
are stored in the archive

No

Documents are stored in paper
folders with limited access

Monitoring Execution of Adopted Decisions

Transparent

Execution of tasks is tracked online in the system

Non-transparent

Hard to monitor implementation of
decisions – status must be requested
from executors
Why choose the Documentolog AI Platform
for automating meetings of collegial management bodies?

Automation of manual work

Submitting issues for review, planning meetings, and executing tasks is twice as fast

Process transparency

Voting is conducted legally using digital signatures, and the execution status of decisions is available in the system

Fast decision-making

Voting is accessible without being tied to the workplace

Convenient document storage

Documents are never lost, and every participant has quick access

Customized configuration

Full adaptation of the process to the company’s specific needs

Automation of manual work

Submitting issues for review, planning meetings, and executing tasks is twice as fast

Process transparency

Voting is conducted legally using digital signatures, and the execution status of decisions is available in the system

Fast decision-making

Voting is accessible without being tied to the workplace

Convenient document storage

Documents are never lost, and every participant has quick access

Customized configuration

Full adaptation of the process to the company’s specific needs

Documentolog AI Platform

Meeting process
of collegial governance bodies

Issue Approval

Meeting Scheduling

Voting Process

Protocol and Extract Documentation

Issue Approval

The initiator specifies the approval route and the signatory for the issue

instruction

Meeting Scheduling

The meeting secretary submits only approved and signed issues for inclusion in the meeting agenda

instruction

Voting Process

Once the meeting starts, each issue is sent for voting to participants. Voting is conducted electronically within the Documentolog system using digital signatures

instruction

Protocol and Extract Documentation

Based on the voting results, the system automatically generates an extract for each issue and a meeting protocol. The protocol is signed by the secretary and meeting participants

instruction

Issue Approval

The initiator specifies the approval route and the signatory for the issue

instruction

Meeting Scheduling

The meeting secretary submits only approved and signed issues for inclusion in the meeting agenda

instruction

Voting Process

Once the meeting starts, each issue is sent for voting to participants. Voting is conducted electronically within the Documentolog system using digital signatures

instruction

Protocol and Extract Documentation

Based on the voting results, the system automatically generates an extract for each issue and a meeting protocol. The protocol is signed by the secretary and meeting participants

instruction

Adapt the platform
to your business needs

Custom
routes and templates

Custom
processes

Integration with any
systems

No-code
business process builder

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Custom
routes and templates

Custom
processes

Integration with any
systems

No-code
business process builder

What else can help
you in your work?

Information Security

Document Status Tracking

New Document Notifications in Telegram

Documentolog Academy

Educational Cards

Information Security

Document Status Tracking

New Document Notifications in Telegram

Documentolog Academy

Educational Cards

Information Security

Document Status Tracking

New Document Notifications in Telegram

Documentolog Academy

Educational Cards

Information Security

Document Status Tracking

New Document Notifications in Telegram

Documentolog Academy

Educational Cards

Clients, Reviews, and Case Studies

Over 130,000 organizations sign
documents in Documentolog

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