ELECTRONIC INVOICE

Use Documentolog for fast and convenient signing of any documents, including electronic invoices (EIs)

What is an E-Invoice?

One of the most commonly used documents in document management is the invoice. This document is widely used in accounting and tax records to confirm transactions, such as the purchase or sale of goods and services. An electronic invoice is a digital version of the traditional paper invoice. It is created, sent, received, and stored in electronic form. You can use the Documentolog service to send an e-invoice for signing in just a few seconds.

Why Do You Need an Electronic Invoice?

Transaction Confirmation: An invoice serves as legal proof of a sales transaction between two parties.

Accounting and Control: The document is used for bookkeeping and tax accounting, allowing for transaction monitoring and analysis.

Taxation Basis: It serves as the foundation for tax calculation and payment, particularly VAT.

Why Choose an Electronic Invoice?

An electronic invoice has the same legal significance as a paper document.

Like a traditional invoice, an electronic invoice contains important information about the sale of goods and services, including the seller's and buyer's details, a detailed description of the goods or services, their quantity, price, total transaction value, and the amount of value-added tax (if applicable).

3x Faster Approval Process

Convenient document management with the ability to track each document's status.

100% Legal Validity

Electronic documents comply with all current legal requirements.

3x Fewer Errors in Documents

Work with document templates and use an intuitive interface for approvals.

How to Sign
an Electronic Invoice?

Signing an electronic invoice is a crucial step that ensures its legal validity and confirms both parties' agreement to the document's terms. The signing process may slightly differ depending on the electronic document management system and the country's regulations, but the general procedure usually follows these steps:

Document Preparation
Before signing, ensure the invoice contains all necessary details,
including seller and buyer information, full description of goods or services, quantity, price, tax amount, and total cost.

Choosing an Electronic Document Management Platform
Select a service or software for electronic document exchange
that is compatible with your business and meets national regulatory requirements for e-invoicing.

Obtaining a Qualified Electronic Signature (QES)
A qualified electronic signature is required to sign an e-invoice, verifying the signer's identity and ensuring the document's legal validity. Contact an accredited certification authority to obtain a QES.

Signing the E-Invoice
In an electronic document management system: Upload the prepared invoice, select the signing option, and use your QES to complete the process.
Using specialized software: Open the document in a program that supports QES and follow the signing instructions.

Sending the Signed E-Invoice to the Buyer
After signing, send the e-invoice to the buyer via the chosen electronic document exchange system. The buyer must also sign the invoice with their QES to confirm acceptance.

Storing the E-Invoice
Keep a copy of the signed e-invoice in your document storage system in accordance with legal archiving requirements.

Select Document Type

From the template list, go to
the Invoice

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Fill in the Data

Enter Recipient's Details

Enter Supplier's Details

Sign the Invoice

Penalty

Failure to comply with the rules for issuing, signing, or storing electronic invoices may result in fines from tax authorities. Penalties may vary depending on the country's legislation and can include financial sanctions for failing to submit documents within the required timeframe, incorrect formatting, or missing necessary signatures.

Benefits of E-Invoices

Speed and Convenience: E-invoices significantly reduce the time needed for invoice preparation and sending.

Resource Savings: Reduces costs for paper, printing, and delivery.

Simplified Accounting: Streamlines document management and archiving processes.

Eco-Friendliness: Transitioning to electronic documents helps preserve the environment.

Security: The use of electronic signatures and data encryption ensures a high level of information protection.

Do you want to switch to an
electronic document format?

Leave a request, and we will answer all your questions.