Strengthening Compliance with Labor Legislation in 2026: What Kazakhstan Employers Need to Know

USREC and enbek.kz: Why Employment Contract Registration Is Mandatory

The USREC (Unified System for Recording Employment Contracts) is a state digital system designed to record labor relations. It is implemented via the enbek.kz portal and captures information on:

• conclusion of employment contracts

• termination of employment relationships

• amendments and addenda

• data on employees and employers

The Ministry of Labor and Social Protection of the Population of the Republic of Kazakhstan reminds employers that they are required to register employment contracts and all amendments thereto in accordance with the established procedure.

What Will Change from March 2026

The key change is the introduction of administrative liability for violations of the procedure for entering information into the USREC.

From March 2026, amendments to the Code of Administrative Offenses of the Republic of Kazakhstan will come into force.

Fines will be imposed for:

• absence of information about an employment contract in the USREC

• late registration of a contract

• incomplete data entry

• provision of inaccurate or false information

As a result, oversight of labor relations recordkeeping is moving to a new level.

Fines for Violations of USREC Data Entry Rules

According to the amendments, the amount of fines will depend on the employer category:

• officials — 30 MCI (Monthly Calculation Index)

• small business entities and non-profit organizations — 60 MCI

• medium-sized business entities — 80 MCI

• large business entities — 150 MCI

Experts note that even technical errors or delays may become grounds for administrative sanctions, making early risk mitigation critical for employers.

Main Reasons for Employer Violations

In practice, companies most often face the following challenges:

Late entry of employment contracts into the system
Even if a contract is signed, the absence of registration in the USREC constitutes a violation.

Errors when filling in data
Incorrect information is treated as inaccurate data.

Failure to register supplementary agreements
Any changes to employment terms must be reflected in the system.

Manual data entry and human factor
With a high volume of HR document flow, the risk of omissions and errors increases.

How Employers Can Prepare for Increased Control in 2026

To comply with labor legislation requirements and avoid fines, employers are advised to:
✅ conduct an audit of existing employment contracts
✅ ensure that all employees are registered in the USREC
✅ establish internal controls over deadlines and accuracy of data entry
✅ implement digital solutions to automate HR processes

Under stricter oversight, a systematic approach and automation become the key factors in reducing legal risks.

Digitalization of HR Document Management: The Documentolog Solution

One effective way to optimize employment contract registration processes is the implementation of specialized electronic document management platforms.

Documentolog is a digital system for managing HR and legal documents, providing integration with government services, including enbek.kz and the USREC.

Solution capabilities include:

• online electronic signing of employment contracts

• automated data transfer to the USREC

• reduced workload on HR departments

• minimization of manual entry errors

• compliance with legislative requirements

• complete transition away from paper-based document flow

Integration between Documentolog and enbek.kz enables employers to build a transparent and secure process for registering HR documents without additional operations or risks of delayed data submission.

Documentolog: More Than HR Document Management

It is important to note that Documentolog is not only a tool for working with employment contracts and integrating with enbek.kz (USREC).

The platform is a comprehensive solution for digitalizing document management and automating company business processes. In addition to HR documentation, Documentolog enables the creation of a unified secure environment for working with:

• contracts with counterparties and supplementary agreements

• financial documents (invoices, acts, delivery notes)

• internal orders and corporate directives

• internal memos, applications, and approvals

• incoming and outgoing correspondence

• task management and execution control

Thus, implementing Documentolog helps companies not only comply with labor legislation but also optimize legal and administrative processes overall — without paper, manual input, or loss of employee time.

Learn more about the platform: documentolog.com 

Integrations and a Digital Business Ecosystem for Kazakhstan

Documentolog supports integrations with key government and corporate systems, which is especially relevant amid tighter regulation and the transition to electronic formats:

• enbek.kz (USREC)

• 1C

• SAP

• Electronic Invoice Information System (EIIS)

• Bitrix24

• Kontur.Diadok

• eGov.kz

• Mobile Citizens Database

For companies with their own IT infrastructure, a ready-made API module is also available, enabling electronic document management and integration scenarios to be embedded into existing products or internal systems.

More about integrations and API: documentolog.com 

Practical Takeaway for Employers in 2026

Given the increased control and the introduction of fines for violations of employment contract registration rules in the USREC, employers should start building reliable digital processes now.

Using the Documentolog platform allows companies to:

• minimize the risk of fines and errors

• automate contract registration via enbek.kz

• reduce the workload on HR and legal teams

• ensure full compliance with legislative requirements

• transition to a comprehensive electronic document management system

Submit a connection request: wa.me