TOP-5 Questions About EDI: Everything You Wanted to Know About Electronic Document Management

Electronic Document Management (EDI) is not just a trendy buzzword, but a real way to speed up work and reduce costs. However, if you are only considering the transition, you likely have questions.

We have gathered answers to the most popular questions to dispel doubts and show why EDI is beneficial.

1. Is electronic document management safe?

Many people worry about data storage and protection from leaks, and this is indeed an important question. When choosing a system, be sure to pay attention to this issue and select a provider that prioritizes it and guarantees the security of your personal information, commercial data, and documents.

For example, EDI Documentolog ensures a high level of protection:

- An electronic digital signature (EDS) eliminates the possibility of document forgery.

- Data encryption protects information from unauthorized access.

- Backup allows you to retain all documents even in the event of a failure.

Using certified solutions like Documentolog makes electronic document management reliable and secure.

2. For which documents can EDI be used?

EDI is suitable for absolutely all types of documents:

- Contracts and agreements with suppliers both domestically and internationally

- Employment contracts and additional agreements with employees

- Personnel documents (orders, directives, applications)

- Closing documents (invoices and acts)

- Financial documents (budgets, audits)

You can convert any type of document into digital format; Documentolog's EDI offers a wide range of templates and options for working with standard documents. If you have documents with specific formats or submission paths, all of this can also be configured upon request.

3. Is it difficult to switch to EDI?

The process of implementing EDI is not as complicated as it seems. Here is a rough algorithm:

- Choosing a system

- Signing a contract and setting up the platform

- Training employees

Many companies start with one department, such as HR, and gradually digitize other processes. Additionally, Documentolog offers the option to connect for free and start using EDI capabilities immediately after registration.

This way, you can already try out the functionality and assess all the advantages of document exchange in digital format. Proceed to registration. (link with tag)

4. Is EDI only for large companies?

Many believe that electronic document management is only suitable for large organizations with extensive document flows. But this is a myth! EDI is universal and can be beneficial for businesses of any size, including small and medium enterprises. It helps reduce costs, speed up processes, and simplifies document management regardless of the number of employees or operations.

5. We are already using 1C, can we work in two programs simultaneously?

Yes, you can use 1C and the EDI system simultaneously. Moreover, modern platforms like Documentolog easily integrate with 1C. This means that data from one system is automatically transferred to the other, without the need to duplicate work.

Here’s how it works:

- Documents are created and approved in EDI, and the data is sent to 1C for accounting or management purposes.

- Reverse integration is also possible: reports or invoices from 1C can be uploaded to EDI for signing and sending.

- Using both systems together makes workflows more efficient and automated while retaining the familiar functionality of both platforms.

This is just a part of the popular questions that companies have before transitioning to electronic document management. In reality, the benefits of EDI go far beyond simple answers. With it, you can save time, reduce costs for paper and logistics, speed up document approvals, and significantly increase process transparency.

EDI is not just a step towards digitalization; it is a tool that helps your business operate faster, more efficiently, and more sustainably. Start your implementation today and feel how easy it can be to optimize routine tasks!