Documentolog Lite (Doculite) Became Free Starting September 1st

One of the foundations for the operation of any organization is the orderly processes of document flow within the company. With the development of technology, the "paper" problem has found its solution in the transition to electronic document management systems. Transitioning all processes to an electronic format is now a necessity for the survival of modern companies!

Today, the market offers a variety of suppliers of document management systems that are constantly expanding, making it important to choose a suitable and truly effective solution.

So, what criteria are important when choosing a document management system?

• Cost of the system. How much will it actually cost the company to implement and maintain the document management system?
• Implementation timelines.
• Functional capabilities of the system, which should ultimately lead to results and benefits from implementation: reducing paper usage, saving money and time, increasing employee productivity, etc.

There are no difficulties with choosing a solution based on cost and timelines, but the question arises: how can organizations understand whether they will gain real benefits from a particular document management system before purchasing it? Over our 12 years of experience in the document management systems market, we have found that clients typically need several months, on average 3-4 months, or even longer to determine this.

In this regard, having extensive experience and expertise in developing document management systems in the Kazakhstan market, we decided to offer SMEs the opportunity to use the full functionality of the Documentolog Lite (Doculite) cloud document management system for free!

The Doculite document management system is the best solution for SMEs because:

1.     It automates the internal processes of the company based on the best practices and methodologies of Documentolog: general document flow, protocol meetings, contract management, HR requests, and more.

2.     It is the only solution in the Kazakhstan market that has the functionality to automate not only internal document flow but also external document exchange processes with other counterparties using electronic signatures: agreement and signing of contracts with counterparties, acts, invoices, checking counterparties for reliability, etc. Additionally, soon it will be possible to communicate with government agencies electronically! The complete life cycle of your documents in electronic form - no more paper needed!

3.     And most importantly! Starting September 1st, all functionality became free for SMEs. For any organization, Doculite provides a license for up to 50 users, 200 MB of document storage, consultation, and technical support.

Payment is only required if the limit of 200 MB is exceeded, and of course, if the company realizes the benefits and understands the value of Doculite for itself. The subscription for the Doculite document management system is charged according to the document storage space used in the cloud; for example, the minimum package for a legal entity with 500 MB costs only 1120 tenge per month, and for 3 GB – 5600 tenge per month, etc. (you can find more details about the tariffs here).

Let’s give an example of how quickly to transition all processes to an electronic format

Suppose you decided to conclude a contract with your counterparty. You can register in Doculite in just 3 clicks, and you will automatically be connected to the CloudFree package with 200 MB. Next, you invite your counterparty to exchange electronic documents by sending them an invitation in Doculite. After the counterparty registers, you only need to create the contract and send it for signature to the counterparty. The signed contract can be downloaded with electronic signature marks and a QR code with an assigned identifier for subsequent verification on our website. A contract file in text format, for example, MS Word, typically takes about 50 KB, so the free 200 MB will be enough for approximately 4000 such contracts!

In addition to contracts, in Doculite you can also create and approve internal documents, sign acts of completed work under contracts, issue invoices and bills, check counterparties for reliability using data from open sources, use file storage, and much more!

As a bonus, Doculite includes our office solution ???????????? ??????. This allows you to store and edit documents ONLINE from anywhere with internet access!

Work with documents easily and efficiently with DocuLite!