SED Documentolog or Doculite.kz? Which service to choose and how do they differ?

This is the most frequently asked question among new clients when automating document management.

We explain how these solutions differ:

✅ Doculite.kz -  is a service for automating external interactions with your counterparties. It includes the exchange and signing of documents and contracts in an electronic legally significant format. 

This service is suitable for individuals/entrepreneurs and small companies that have a small volume of document flow or want to try the basic functionality of electronic document handling before fully automating their processes.  

Differences of the Doculite service from SED Documentolog:

1. You can start using the service immediately after registering and signing the Offer. After that, you can send your first electronic document to your counterparty;

2. The service is provided as is, without the possibility of adapting business processes;

3. Only basic business processes are automated: incoming/outgoing documents, contracts (including labor contracts), acts/invoices, payment requests, and powers of attorney;

4. The maximum number of users is 20 people for 1 company;

5. There is no possibility to distribute access by groups/roles/users;

6. There is an option to check the validity of the electronic digital signature on ezSigner;

7. There is an option to use services such as "Electronic Certification System of NPP 'Atameken', 'Doculite School' electronic document signing and storage service, 'Banking services at DB JSC 'Sberbank' and others.

✅ Documentolog - a full-fledged electronic document management system. It is designed for clients who want to automate both internal and external business processes. 

This solution is suitable for legal entities: for small and medium-sized businesses and large enterprises that have a large volume of document-oriented processes.

Differences of SED Documentolog: 

1. The system allows you to automate work with documents of any type. 

2. The system has pre-configured settings that allow you to quickly automate up to 90% of business processes, such as financial and HR document flow, recruitment, personnel evaluation, meetings of collegial bodies, work with internal regulatory documents, etc.

3. The ability to automate individual and adapt standard business processes to your requirements.

4. Implementation time for the system is up to 2 weeks in standard configuration.

5. The possibility of purchasing the system for an unlimited number of users;

6. Training of users by our staff;

7. The possibility of internal document approval and distribution of access by groups/roles/users;

8. A module for managing and monitoring the information security of the SIEM system;

9. Integration with ZOOM for video conferencing;

10. Flashcard functionality for employee training. 

Both solutions, Documentolog and Doculite, have a common goal - to help you transition document-oriented work to an electronic legally significant format and eliminate paper, but they differ in functionality and cost.

Therefore, before implementing an electronic document management system, we advise our clients to analyze their business processes and understand what timelines and effects they want to achieve from automation.

For more details on the functionality of the solutions, read here.

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Today we looked at the differences between Documentolog and Doculite solutions. Next time we will talk about what unites these solutions. 

What questions would you like to see answered in our next posts? Share in the comments.