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How necessary is the automation of document management in modern organizations?
3 min.
08.12.2015
274
Documents have always been one of the fundamental foundations of doing business. In today's market, there are high demands for the quality and speed of document management. While there are still companies practicing paper-based document management, the number of those gradually transitioning to electronic document management systems (EDMS) is steadily increasing. This is not surprising, as traditional paper-based document management is fraught with a number of problems that have become all too familiar, affecting both ordinary employees and managers at various levels, namely:
A modern electronic document management system implemented in an enterprise effectively addresses all of the above problems and also:
It is worth noting that due to the significant number of enterprises in Kazakhstan where various EDMS solutions have already been implemented, it often happens that people who have worked in these systems and then come to a company without an EDMS actively promote the implementation of electronic document management at their new workplace, especially if they previously held a managerial position, as they are well aware of the advantages of EDMS.
Conclusion: electronic document management is necessary in any organization, regardless of its size and type of activity, and the implementation of an electronic document management system should start today!
But how to choose a system that suits you among the plethora of products available on the market? How can you be sure that the solution you implement will serve you well for a long time and remain relevant amid possible changes in document management standards?
Key criteria for choosing an electronic document management system.
It is beneficial when a company has an IT director or another employee who is well-versed in information technology. This will allow for an objective analysis of the offerings and make a choice in favor of the solution that will suit your company in the long term. But what if the choice has to be made by a non-specialist employee or the head of the organization themselves, and there is simply no time to delve into the nuances of each system? What if the company is small, but you still want to implement electronic document management?
There are key criteria that will help you make the right decision when choosing an EDMS without getting into the details. Here they are:
Now, keeping these 5 factors in mind, you will be able to avoid delving into technical details and immediately understand whether this product is suitable for you or not.
But that’s not all! To effectively use the above criteria when choosing an electronic document management system, you need to understand that there are different types of systems, each with its own advantages and disadvantages, as well as its own nuances of use and implementation.
If after reading this you have decided that it is time to implement an electronic document management system in your company, we invite you to familiarize yourself with our product - Documentolog EDMS, which combines the best qualities of all existing types of EDMS, is implemented in the shortest possible time, and is accessible to companies of any size and type of activity!
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