Types of EDS and a Universal Solution for Electronic Document Management

Due to the vast number of offerings in the electronic document management (EDM) market, choosing the right product becomes a challenging task. Each developer or vendor, eager to sell their product, presents numerous arguments in favor of their goods. We, on the other hand, aim to sell our product to those who truly need and fit it. Therefore, we present to you a brief description of the main categories of electronic document management systems, as well as our development - Documentolog EDS - to help you make the right decision.

Main Types of EDS.

Without going into details, there are three main types of EDS - SaaS service solutions (SaaS stands for Software as a Service), box solutions, and custom developments.

1. SaaS Service Solutions - these are typically EDS systems that include the core functionality of document management within a company, are user-friendly, and relatively affordable. There is no need to purchase special equipment or client licenses for their implementation. The system is implemented and operated over the Internet on the provider's equipment, and payment is made either as a one-time fee or monthly as a subscription. These factors make this solution easy and accessible for both large and small companies. The only downside of most of these solutions is their weak adaptability to client needs, meaning the ability to change functionality is either very limited or completely absent. In other words, if you like it - use it, if you don't - well, you've already bought it...

2. Box Solutions -these are large-scale systems that require the purchase of special server equipment, its configuration, and the separate purchase of client licenses for each user. The advantages of these systems include a wide range of functionalities, high scalability, and great adaptability. The downsides include the high cost of product implementation, making it accessible only to relatively large companies, as well as a lengthy bureaucratic process that must be navigated each time something needs to be changed after the initial implementation.

3. Custom Developments -the name speaks for itself. A platform is taken as a basis, on which various solutions for automating business processes, including EDS, are offered. Such a product can be made entirely tailored to your company, depending on the competence of the developer's technical staff, the capabilities of the platform itself, and your financial resources. The result is usually a product fully adapted to your company that is easy and convenient to use.

When considering the optimal solution for electronic document management and the automation of business processes in general, we at Documentolog have concluded that none of the above categories of electronic document management systems is perfect. Therefore, taking into account all the nuances of document management in Kazakhstan, we developed our own product - Documentolog EDS, the main idea of which is to fully automate document management in companies of any size and type of activity!

Documentolog EDS - a universal solution for automating document management.

Documentolog EDS is a simple and effective document management system developed in Kazakhstan using the latest IT technologies. This platform, being a cloud-based SaaS solution in structure, has the potential of a full-fledged box product. With Documentolog EDS you:

• - Fully automate work with documents of any type. Registration of incoming documents, registration of outgoing documents, document storage, execution control, and routing of information flows - all these processes are solved with just a couple of clicks!
• - Control and structure data as you see fit. Thanks to the ability to broadly structure data, with Documentolog EDS you can break documents down into countless types, subtypes, classes, subclasses, etc., and also set access rights to each of them yourself.  
• - Receive a product fully tailored to your needs. During the existence of Documentolog EDS, we have developed a large number of modules for the specific business processes of individual clients. Even if among the many ready-made additional modules you do not find what you need, we will develop it for you in the shortest possible time.
• - Have a simple and flexible solution at a reasonable price. It is no secret that the cost of ownership and acquisition of foreign and Russian EDS is quite high, making them inaccessible for small companies. Our product was developed with the financial capabilities of all domestic companies in mind. This allows us to offer various configurations of Documentolog EDS suitable for both small and large companies. Moreover, the installation of our product does not require the purchase of special equipment, and usage does not require client licenses. This makes the cost of implementing the system even more affordable!

The universal platform Documentolog is one of the best and most affordable solutions for automating document management in Kazakhstan, as evidenced by the presence of Documentolog EDS in more than 90 companies of various kinds: from state and quasi-state companies to various entities of small, medium, and large businesses!

Automate document management together with Documentolog EDS!