Test: Is Your Company Ready to Transition to Electronic Document Management?

Answer the questions and choose one of the options:

1. How is your document management organized?

A) Completely on paper, with no automation.

B) We use electronic files, but signatures are done manually.

C) We already use some automation tools, but not in all processes.

2. How much time does it take to process one HR document?

A) Several hours, considering printing, signing, scanning, and archiving.

B) About an hour, but a lot of time is spent on approvals.

C) Minutes, if we exclude the need for manual signatures.

3. How do employees feel about changes?

A) Skeptical, fearing the complexity of new systems.

B) Interested, but lacking sufficient knowledge.

C) Willing to support if the process is convenient and transparent.

4. How are your internal processes organized?

A) Processes are not standardized; each department works in its own way.

B) There is partial standardization, but it is hard to maintain.

C) All processes are clearly defined, with the ability to adapt to new technologies.

5. How does your company handle legal aspects?

A) We are not sure if we comply with all legal requirements.

B) Problems sometimes arise with inspections or audits.

C) We have lawyers or consultants who ensure the processes are up to date.

Result Calculation:

Most answers A:

Your company is just at the beginning of the journey. Before transitioning to electronic document management, you need to:

Conduct an audit of current processes.

Familiarize yourself with the legal requirements for electronic document management.

Start with automating a small process to help employees get used to the changes.

👉 Recommendation: Conduct an internal training on the benefits of electronic document management and create a working group for implementation.

Most answers B:

You are on the right track, but there is work to be done. You already have a foundation for implementing electronic document management, but you should:

Train employees to work with new systems.

Identify priority processes for automation.

Find a reliable developer or system integrator.

👉 Recommendation: Start by implementing electronic document management in one department and evaluate the results. This will help identify weaknesses and prepare for scaling.

Most answers C:

Your company is ready to transition to electronic document management! You already have standardized processes and support innovations. The next step is to choose a system that suits you.

👉 Recommendation: Draft requirements for the electronic document management system and start negotiations with developers.

Transitioning to the DOCUMENTOLOG system is a step into the future that over 200 companies in Kazakhstan have already taken. Regardless of the test results, you can start your journey towards automation today.

Want to learn more? Contact us, and we will help you prepare for the implementation of electronic document management!

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