Artificial Intelligence Functionality in Documentolog – Similar Documents

We present the new functionality of the Documentolog Platform using artificial intelligence - the 'Similar Documents' solution. This feature allows users to quickly and efficiently process incoming documents. Let's explore how it works and what advantages it brings.

Similar Documents: How Does It Work?

When a new incoming document is received by the system, the AI analyzes its content and compares it with documents that the user has previously received. Here are the main stages of the process:

Analysis of the New Document: The AI scans the text and structure of the incoming document, identifying its key features and context.

Searching for Similar Documents: Based on the analysis, the AI searches the database for documents with similar content that the user has already received and for which a response has been previously provided.

Offering Similar Documents: The system presents the user with a list of similar documents along with the responses that have already been given. This allows for quick access to relevant templates and formulations.

Using Prepared Responses: The user can utilize the responses suggested by the system, adapting them as necessary. This significantly reduces the time needed to prepare a new response.

Advantages of Using the 'Similar Documents' Functionality

Time Savings: Users do not need to spend time creating a response from scratch. By using ready-made templates and responses, they can respond to incoming requests more quickly.

Reduced Workload: Automating routine tasks decreases the workload on employees, allowing them to focus on more important and strategic tasks.

Increased Accuracy: Using previously verified and approved responses reduces the risk of errors and misunderstandings, which is especially important in high-volume document management environments.

Enhanced Productivity: Quick access to relevant information and the ability to use prepared responses significantly boosts overall work productivity.

Thus, the AI functionality 'Similar Documents' not only saves time and resources but also enhances accuracy and efficiency, making businesses more competitive and adaptable to changes.

This functionality will be available to all clients of Documentolog Platform soon.