NAO "Arkalyk Pedagogical Institute named after I.Altynsarin"

NAO "Arkalyk Pedagogical Institute named after I.Altynsarin" was established on April 12, 1972. The institute trains pedagogical personnel in various fields: physics, mathematics, philology, graphics and art, biology, chemistry, music, and more.

Before the implementation of the Documentolog system, most of the university's document flow was conducted in paper form. As the Institute developed, the use of paper documents became increasingly inefficient: the processes of agreeing and signing documents were delayed, unnecessary copies appeared during the work with documents, and problems arose with signing contracts with counterparties and students against the backdrop of the situation caused by the pandemic.

On April 27, 2021, the project for the implementation of the Documentolog EDMS was completed. The system was chosen after an analysis of EDMS suppliers. The goal of acquiring the system was to optimize document management and electronic correspondence with government agencies.

For this purpose, the Documentolog Platform package was purchased, which includes working with:

• incoming documents (including resolutions);
• outgoing documents;
• internal documents;
• requests from individuals;
• requests from legal entities;
• reports.

Currently, 40 employees of the Institute are interacting within the Documentolog system. To organize electronic correspondence with counterparties and government agencies, the system was integrated with the Electronic Document Exchange Center.