Automation and Business Process Management. Why is it Necessary?

Key Control Issues in Business.

In today's fast-paced world of advanced technologies and fierce business competition, one of the key factors for the success of any company is the speed and efficiency of its employees' work. This is also a "pain point" for middle and upper management, as many of them frequently encounter issues such as:

• insufficient employee productivity (untimely completion of tasks, incorrect execution of tasks, etc.);
• lack of transparency in business processes;
• discrepancies in document flow (lost paper documents, inability to find documents, long searches, etc.), which lead to work process interruptions and time loss;
• the need to maintain strict compliance with execution discipline, and consequently, constant monitoring of employee performance;
• the necessity to track key performance indicators for further planning of the company's activities.

And that's not all...

Management problems and tasks imply a high level of responsibility and stress, under which even strong and capable department heads, as well as ordinary employees, inevitably make mistakes (the so-called "human factor"). And each mistake is a loss of time, money, and in some cases, reputation, the restoration of which will require even more resources.

Automation of Business Processes - A Solution to Management Problems.

An effective solution to all the aforementioned problems is automation and management of business processes. This involves the implementation of a software and hardware complex that, along with new rules for executing standard procedures (document preparation and issuance, document execution control, accounting and warehouse operations, and much more), ensures a significant improvement in the level of enterprise operations.

With modern, high-tech, user-friendly IT solutions, you can maximize the optimization of the workflow in your company, specifically:

• create, distribute, and monitor the progress of each task using an integrated project management system;
• virtually eliminate paper document flow and switch to electronic, significantly increasing the accuracy and speed of document movement within the organization;
• ensure complete security of internal data of any type;
• automate HR and accounting, reducing the generation of necessary reports and documents to a couple of clicks;
• automate sales and/or customer support systems;
• track the efficiency of any business process or structural unit of the company by obtaining analytics on it.

and much more. With such a toolkit at your disposal, you will significantly increase the efficiency of your company's operations, quickly identify weak points in organizational matters and employee performance, and swiftly correct them to achieve your goals in the shortest time possible!

Our Solution for Business Process Automation.

At Newinttech, we are genuinely interested in ensuring that Kazakhstani enterprises operate stably and efficiently. Therefore, we have thoroughly studied the structure of business processes and management systems used in Kazakhstani companies, as well as popular modern solutions they use for automating workflows. 

As a result, we found that foreign (and even Russian) IT solutions do not fully correspond to the realities of doing business in Kazakhstan. Due to differences in the standards of primary document flow, accounting, and HR management between us and abroad, these systems required modifications, which meant even more expenses (implementation + modifications) and extended implementation timelines. Moreover, the price of such "imported" systems made them accessible only to relatively large companies.

Therefore, we developed our product - the Documentolog platform - a modern, effective, and accessible solution for a wide range of enterprises for automating business processes. We became the first developers of an electronic document management system in Kazakhstan! We developed a world-class product that fully meets the requirements of doing business in our country.

Automation of Management Systems Based on the Documentolog Platform

The Documentolog platform is the first Kazakhstani IT solution in the field of business process automation. A whole range of components has been developed based on it, which solve key document management tasks and elevate the company's activities to a qualitatively new level. 

Currently, the Documentolog solutions are represented by the following products:

• Documentolog EDS. This is the electronic document management system based on Documentolog. Being simple and easy to use, it serves as an effective tool for optimizing, processing, and managing document flow in any company. 
• Documentolog HRM. The HR management system based on Documentolog. It allows for the complete automation of the HR department's work in the enterprise, HR document flow, as well as generating reports on various indicators (number of employees, gender composition, turnover, etc.). 
• Documentolog SaaS. A comprehensive solution based on the SaaS (Software as a Service) business model. The main principle of this approach is not the sale, but the rental of software installed on the supplier's equipment by the client. The client manages the system via a web browser and an internet connection. Thus, the client can rent either a single Documentolog solution or all of them at once. 

Today, various Documentolog solutions have been successfully implemented in more than 90 enterprises in our country and continue to win the minds and hearts of managers from various organizations in terms of activity and size, as they:

Are easy and quick to implement. Since the Documentolog platform is a cloud solution, the client does not need to purchase licenses and specialized equipment for implementing our system, as is usually the case with the most popular analogs (1C products, EOS for Sharepoint, etc.). Moreover, the implementation timelines for Documentolog solutions are approximately three weeks compared to several months for foreign analogs.

Have a reasonable price. The cost of implementing Documentolog solutions is significantly lower than that of popular Russian and foreign analogs.

Are reliable and secure. All documents passing through Documentolog solutions will be stored on securely protected servers in specially equipped data centers. You can be sure that no file that has passed through Documentolog will ever be lost, and access to your data will only be granted to those employees you authorize!

Are easy to use. The interface of Documentolog solutions is no more complicated than that of a regular email client, such as Gmail or Mail.Ru, so anyone can learn to use our products. Moreover, during the implementation phase, our specialists will train your employees on how to use our products correctly.

Are accessible from anywhere in the world. To work with any of our products, all you need is a computer or any mobile device with a pre-installed web browser and an internet connection. Stay updated on your company's affairs anytime and anywhere!

Work both together and separately. Thanks to the flexibility of the Documentolog platform, each solution can operate either independently or in conjunction with other solutions. Pay only for what you will actually use!

Fully adapt to the client's needs. Throughout the existence of the Documentolog platform, we have encountered situations where the solution needed by the client was not included in the standard functionality of a particular product. Thanks to the high qualifications of our technical specialists, we can implement any additional functionality based on Documentolog, whether it be a specific business process or integration with another EDS, CRM, or accounting system. If there is something you need that is not among our solutions - let us know, and it will be there!

Add to this the prompt response of the technical support team and full compliance with all formal and technical nuances of document management in Kazakhstan, and you will get the perfect IT solution for automating business processes! 

If you still have doubts or have any questions - leave a request to purchase the system, and our specialists will be happy to consult you and help you buy the electronic document management system!

Optimize your business with Documentolog!